Administration & Logistics Assistant / Administration & Logistics Assistantess

Administration & Logistics Assistant

100%, Zurich, Permanent

The Swiss federal government has approved six new National Centres of Competence in Research (NCCRs). These programs will provide long-term strength to key strategic research areas in Switzerland. ETH Zurich heads three of the six approved NCCRs, including the NCCR -Genesis-, viewing this as a significant opportunity for education, top-level research, and knowledge transfer to industry and society. The -Genesis- center investigates the origin of life as a gradual transition from inanimate matter to living organisms, managed in close collaboration with the University of Lausanne (UNIL). This project brings together over 100 scientists from across the country, bridging the gap between biology, chemistry, astrophysics, and Earth and planetary sciences.

Project Background

To strengthen the small project team and support the NCCR Director in their tasks, we are establishing the new role of "Administration & Logistics Assistant." This position will report to the NCCR Finance & Administration Manager.

Job Description

• Provide day-to-day general administrative support to the Finance & Administration Manager, including processing purchase orders, invoices, expenses, and tracking minor expenditures.
• Assist in the administrative aspects of onboarding and offboarding ETH Zurich personnel.
• Organize and coordinate logistics for meetings, workshops, conferences, and reviews, including room bookings, travel, accommodation, catering, and on-site arrangements.

Profile

• You hold a commercial diploma, Matura, or Handelsmittelschuldiploma, preferably with some experience in a dynamic business environment.
• An open-minded team player with an interest in natural sciences, particularly in origins of life research.
• Commercial degree or equivalent.
• Eager to learn and develop new skills.
• Familiarity with Microsoft programs and social media tools.
• Well-organized, service-oriented, and hands-on mentality.
• Good language skills in German and English.
• A team player with a sense of humor.

Workplace

Join us at ETH Zurich, a vibrant and inspiring international research environment.

We Offer

• Your job will have an impact: Become part of ETH Zurich, which supports your professional development while contributing to positive societal change.
• Enjoy numerous benefits, including public transport season tickets, car sharing, a wide range of sports offered by the ASVZ, childcare services, and attractive pension benefits.
• We offer flexible working conditions in an inspiring research environment.

We Value Diversity and Sustainability

ETH Zurich encourages an inclusive culture, promoting equality of opportunity while valuing diversity. We nurture a working and learning environment that respects the rights and dignity of all our staff and students. Visit our Equal Opportunities and Diversity website to discover how we maintain a fair and open environment for everyone to grow and flourish. Sustainability is one of our core values, and we are constantly striving toward a climate-neutral future.

Curious? So Are We.

We look forward to your online application, which should include:

• A motivation letter
• A CV
• Work testimonials

For more information about ETH Zurich, please visit our website. Questions regarding the position should be directed to Mrs. Corinna Marchand, Finance & Administration Manager, at cmarchand@ethz.ch (no applications).

Only applications matching the job profile will be considered. Apply online using the form below.

About ETH Zurich

ETH Zurich is one of the world’s leading universities specializing in science and technology. Renowned for its outstanding education and cutting-edge fundamental research, ETH Zurich facilitates the direct transfer of new knowledge into society. Over 30,000 individuals from more than 120 countries find our university to be a platform for independent thinking and an environment that inspires excellence. Located in the heart of Europe yet fostering global connections, we work collaboratively to develop solutions to the global challenges of today and tomorrow.