Administration and HR Assistant 80-100% (m/f/d)
Our customer is a privately-owned biotech firm founded in 2012 and based in Basel, Switzerland. In December 2020, it was acquired by a privately-held pharmaceutical company headquartered in Germany. The company is dedicated to developing best-in-class oncology treatments aimed at increasing survival and improving the quality of life for cancer patients worldwide. We are looking for someone to join a young and dynamic team starting immediately.
Your tasks and requirements:
Administration
- Organizing and scheduling appointments: Managing calendars, setting up and organizing meetings (including preparing meeting rooms, organizing catering, and welcoming guests) while coordinating appointments for team members or executives.
- Handling office communications: Managing company phone lines and information mailboxes, answering phone calls, responding to emails, directing inquiries to the appropriate personnel, and scanning invoices to forward them to the appropriate accounting staff.
- Data entry and reporting: Entering data into various systems, generating reports, and maintaining accurate records (e.g., time tracking including absences and vacation, routine deliveries, travel reimbursements, facility security system, badge access system, etc.).
- Office supply management: Ordering, stocking, and overseeing office and cafeteria supplies.
- Event coordination: Supporting the planning and organization of company events, meetings, and conferences, including arranging logistics, sending invitations, and coordinating with vendors.
- Travel arrangements: Organizing travel arrangements (e.g., accommodation, transportation) and meetings for both internal and external stakeholders.
- General office support: Creating, maintaining, and updating both physical and electronic files and records. Providing assistance to other team members with tasks such as scanning, photocopying, and filing documents as needed.
Human Resources
Knowledge and experience in HR processes are required to support the following:
- Hiring processes: Assisting with recruitment, onboarding, and training processes.
- Maintenance of employee records: Keeping updated contracts, work permits, and information from various insurances (e.g., Ausgleichkasse, accident insurance, pension fund, etc.).
- Reports: Generating internal and external statistics (e.g., FTEs, vacation, absences, accidents, etc.).
What we can offer you:
- A young and dynamic team
- Flat hierarchy
- An international environment
- Fair working conditions
Apply online using the form below. Please note that only applications matching the job profile will be considered.