About the Role
We are seeking a motivated and experienced Accounting & HR Manager to oversee our financial and human resources operations while supporting office management tasks on a 60–100% basis in Lucerne.
In this role, you will manage the full accounting cycle, including bookkeeping, monthly and annual closings, VAT reporting, invoice processing, expense control, and payroll. You will also handle HR-related responsibilities, particularly social insurance administration and personnel documentation.
Additionally, you will assist with general office management, such as ordering supplies, coordinating meetings, and supporting the VP with recruitment efforts, including outreach and scheduling interviews.
Employment: 60-100% (part-time: Divided on Monday, Tuesday, or Thursday to be agreed)
Key Responsibilities
Accounting & HR
- Manage and maintain the accounting process using accounting software, including weekly updates and monthly book closings.
- Review and process invoices, obtain necessary approvals, and ensure timely payments (approximately bi-weekly).
- Issue sales invoices and ensure timely billing.
- Handle VAT calculations, reporting, and quarterly submissions in compliance with Swiss tax regulations.
- Oversee credit card statement reconciliation and expense management, including collection and verification of team receipts and organizing physical documentation monthly.
- Monitor accounts receivable, check paid debtors, and update controlling and financial tracking lists accordingly.
- Issue payment reminders and follow up on outstanding receivables.
- Prepare and execute payroll processing, ensuring accuracy and compliance with Swiss regulations, including withholding tax declarations.
- Conduct HR administrative tasks, including social insurance registrations, changes, and compliance.
- Serve as the contact for external auditors and social insurance institutions as needed.
Office Management
- Order and manage office supplies and equipment.
- Organize internal and external meetings, including room bookings and logistics.
- Manage correspondence and support internal communication.
- Ensure smooth day-to-day operations in the office environment.
Recruiting & Onboarding Support
- Assist the VP with reaching out to applicants and coordinating communication.
- Schedule interviews and prepare interview logistics.
- Support onboarding processes for new hires (e.g., documentation, introductions, workspace setup).
Candidate Profile
- Proven experience managing full-cycle accounting and bookkeeping in Switzerland, preferably with professional accounting software.
- Solid understanding of Swiss payroll processes and social insurance regulations.
- Strong organizational skills and the ability to work independently with minimal supervision.
- Detail-oriented with excellent accuracy in financial and HR data management.
- Proactive communicator, capable of coordinating effectively with management, team members, and external partners.
- Comfortable handling confidential information with discretion.
- Fluent in German and English, both spoken and written, with the ability to communicate professionally and effectively in an international business environment.
What We Offer
- Flexible working hours tailored to a part-time schedule or full time by mutual agreement.
- Engagement in accounting and HR functions within a high-growth, technology-driven company.
- Clear path for career advancement and professional development.
- Great opportunity to collaborate closely with senior management, engaging directly with C-suite executives and making a tangible impact on the company’s financial and operational success.
Apply online using the form below. Please note that only applications matching the job profile will be considered.