About the Role
We are seeking a motivated and experienced Accounting & HR Manager to oversee our financial and human resources operations while supporting office management tasks on a 60–100% basis in Lucerne.
In this role, you will manage the full accounting cycle, which includes bookkeeping, monthly and annual closings, VAT reporting, invoice processing, expense control, and payroll. Additionally, you will handle HR-related responsibilities, particularly in social insurance administration and personnel documentation.
You will also contribute to general office management by ordering supplies, coordinating meetings, and assisting the VP with recruitment efforts, including reaching out to applicants, scheduling interviews, and facilitating the onboarding process when necessary.
Employment: 60-100% (part-time: divided on Monday, Tuesday, or Thursday to be agreed upon)
Key Responsibilities
Accounting & HR
- Manage and maintain the accounting process using accounting software, including weekly updates and monthly closing of books.
- Review and process invoices, obtain necessary approvals, and ensure timely payments (approximately bi-weekly).
- Issue sales invoices and ensure timely billing.
- Handle VAT calculations, reporting, and quarterly submissions in compliance with Swiss tax regulations.
- Oversee credit card statement reconciliation and expense management, including collection and verification of team receipts and organizing physical documentation monthly.
- Monitor accounts receivable, check paid debtors, and update controlling and financial tracking lists accordingly.
- Issue payment reminders and follow up on outstanding receivables.
- Prepare and execute payroll processing, ensuring accuracy and compliance with Swiss regulations, including withholding tax declarations.
- Perform HR administrative tasks, including social insurance registrations, changes, and compliance.
- Serve as the contact for external auditors and social insurance institutions as needed.
Office Management
- Order and manage office supplies and equipment.
- Organize internal and external meetings, including room bookings and logistics.
- Manage correspondence and support internal communication.
- Ensure smooth day-to-day operations in the office environment.
Recruiting & Onboarding Support
- Assist the VP with reaching out to applicants and coordinating communication.
- Schedule interviews and prepare interview logistics.
- Support onboarding processes for new hires (e.g., documentation, introductions, workspace setup).
Candidate Profile
- Proven experience managing full-cycle accounting and bookkeeping in Switzerland, preferably with a professional accounting software.
- Solid understanding of Swiss payroll processes and social insurance regulations.
- Strong organizational skills and the ability to work independently with minimal supervision.
- Detail-oriented with excellent accuracy in financial and HR data management.
- Proactive communicator, able to coordinate effectively with management, team members, and external partners.
- Comfortable handling confidential information with discretion.
- Fluent in German and English, both spoken and written, with the ability to communicate professionally and effectively in an international business environment.
What We Offer
- Flexible working hours tailored to a part-time schedule, or full-time by mutual agreement.
- Engagement in accounting and HR functions within a high-growth, technology-leading company.
- A clear path for career advancement and professional growth.
- A great opportunity to collaborate closely with senior management, engaging directly with C-suite executives and making a tangible impact on the company’s financial and operational success.
Apply online using the form below. Only applications matching the job profile will be considered.